Fees, Tuition, Refunds, and Holds

Fees, Tuition, Refunds, and Holds Page Navigation

• Payment of Registration and Tuition Fee
• Regional & Continuing Education Registration Fees
• Course Fees and Deposits
• Penalty Fees and Assessments
• Parking Fees
• Financial Credit Policy for Fees and Tuition
• Refund of Fees—Financial Credit Refund Policy
• Debts Owed to the University
• Registration Holds
• Nonresidency for Tuition Purposes
• Fee Waivers and Exemptions
• Fee Waiver for Students Sixty Years of Age or Older
• Procedure for the Establishment or Abolishment of Campus-Based Mandatory Fees

Fees and Tuition

The CSU makes every effort to keep student costs to a minimum. Fees listed in published schedules or student accounts may need to be increased when public funding is inadequate. Therefore, CSU must reserve the right, even after initial fee payments are made, to increase or modify any listed fees, without notice, until the date when instruction for a particular semester or quarter has begun. All CSU listed fees should be regarded as estimates that are subject to change upon approval by The Board of Trustees.

You may pay tuition fees in cash, by check, or electronically. For updates on tuition fee information, payment deadlines, and procedures check the Student Financial Services website each semester or call 530-898-5936.

Legal residents of California are not charged non-resident tuition for their bachelor's or master's degree. Application and Semester Tuition Fees are applicable to all students. See also Fee Waivers and Exemptions at the end of this chapter.

Application Fee $55.00

The Application Fee is non-refundable and payable by check, money order, or credit card at the time you submit your application. Fees are subject to change without notice.

Semester Registration and Tuition Fees

You will be charged and liable for registration and tuition fees and non-resident tuition (if applicable) for any and all classes in which you are enrolled on the first day of classes or subsequently add. You will be able to add and drop classes within the first two weeks of classes without financial penalty as long as you remain enrolled in classes. If you drop all classes or withdraw from the University on or after the first day of classes, you will be liable for part or all registration and tuition fees depending upon your drop/withdrawal date. Exceptions are granted only for compulsory U.S. military service. (See the Class Schedule "Important Registration Activities Dates, and Deadlines.")

Registration Tuition Fees Owed when Additional Units Are Requested: After the Registration and Tuition Fee Payment Deadline, you may only register for the total number of units for which you have paid. If you paid for only part-time registration and tuition and want to add to the full-time level, you must pay the additional tuition fees before you add more classes. Go to Student Financial Services-Cashiering to pay additional fees if necessary.

Non-resident Tuition Fee

In addition to the registration tuition fees on page 106, non-resident students (U.S. and international) must pay an additional per unit fee for each semester unit or fraction thereof. The tuition must be paid by the end of the second week of the semester to avoid deferred payment plan fees and service charges.

Payment of Registration and Tuition Fee

Credit Cards

Master Charge bank credit cards may be used for payment of student tuition and other fees. Credit cards are accepted online only through our payment processor, CASHNet, and are subject to a 2.9% service fee. VISA is not accepted.

The Registration and Tuition Fee Payment Deadline

Registration and tuition fees are payable anytime, but they must be received no later than the published Registration and Tuition Fee Payment Deadline for the term. See the Academic Calendar in the University Catalog, or "Important Registration Activities, Dates, and Deadlines" and the sections on "Fees, Tuition, Credits, and Refunds" in the Class Schedule for current term fee and deadline information.

A $25 late fee will be assessed if registration and tuition fees have not been paid by the Registration and Tuition Fee Payment Deadline, unless you are a financial aid recipient. Financial aid recipients must pay any difference between anticipated aid and registration and tuition fees by the Registration and Tuition Fee Payment Deadline. Any remaining balance must be paid by financial aid disbursement or personal payment no later than the fee payment deadline of the term to avoid a $25 late fee. If you have not paid fees or have sufficient anticipated financial aid, classes may be dropped prior to the first day of classes.

If you do not plan to attend, you are responsible for dropping classes, including waitlisted classes, and/or withdrawing from the University.

Deferred Payment Plans

The CSU offers two deferred payment plans to assist non-financial aid students. The first plan will defer two-thirds of the State University Tuition Fee for all eligible students who apply, and the second plan will defer non-resident tuition for non-resident students. The first plan has a $33 non-refundable service charge; the second plan has a 5 percent non-refundable service charge.

State University registration and tuition fee deferment contracts must be signed and all non-deferred fees must be received prior to the Registration and Tuition Fee Payment Deadline. Non-Resident Tuition is due by the 2nd Friday of classes, if any balance is unpaid by this date the student will be automatically placed on the Non-Resident Tuition Fee contract and subject to a nonrefundable 5 percent service charge. To receive additional information or payment contracts, please contact Student Financial Services, Student Services Center (SSC) 230, or phone 530-898-5936 or go to  http://www.csuchico.edu/sfin .

Financial Aid Students and Payment of Registration and Tuition Fees

You must pay any difference between your anticipated financial aid and registration and tuition fees by the Registraion and Tuition Fee Payment Deadline. Any remaining balance will be deferred until your financial aid disbursement(s). A $25 late fee may be assessed after the 2nd Friday of the term if your financial aid has not been disbursed, your financial aid disbursement was insufficient to pay your balance in full, or you have not paid your fees yourself. An additional $20 past due fee may be assessed if payment is not received per billing notification. Students with insufficient anticipated financial aid may have their classes dropped for non-payment.

If you defer payment of registration and tuition fees pending your financial aid disbursement, you are still liable for part or all fees and tuition for all classes in which you were enrolled on or after the first day of classes depending upon the date of your drop/withdrawal, regardless of whether you later receive financial aid or not.

If you do not plan to attend, you are responsible for dropping classes including waitlisted classes and/or withdrawing from the University.

Regional & Continuing Education Registration Fees

Fees for courses providing academic credit are listed on the Continuing Education website http://rce.csuchico.edu/ and The Continuing Education Bulletin.

Course Fees and Deposits

Course fees and deposits are approved for certain classes which have extraordinary costs for materials or services. Courses that require a fee are listed on the Class Schedule with the amount of the fee given in the "Fees" column, on your Study List, or announced in the course syllabus. The fee varies by the course requirements. Most courses do not have an additional course fee.

You may pay all registration, course fees, and on-campus housing installments by mail. Please send payments to the following address:

SFIN - Cashiering
California State University, Chico
Chico, CA 95929-0999

Make your check or money order payable to CSU, Chico. To ensure credit to the proper account, include the following information on your check or money order:

• Print your full legal name
• Chico State student ID number
• Description of what you are paying

Do not mail cash.

Payments in amounts greater than actual or anticipated university charges for the semester cannot be processed and will be returned.

For information on fee payment methods, visit the Payment Methods page of the Student Financial Services website.

Penalty Fees and Assessments

Assessments of varying amounts will be made by appropriate departments for breakage and wastage of materials and equipment.

Fines will be assessed by the library for overdue, lost, or damaged materials.

Other penalty fees:

• Late payment of registration fees $25.00
• Dishonored checks* or credit card returned for any reason $20.00
  • *A dishonored check or credit card will be considered the same as no payment.
• Past Due Receivable Fee $20.00
• Late (after the sixth week of classes) Add/Drop Form Submission $10.00

Transcript Fees

Costs associated with ordering official transcripts of your academic record (CSU, Chico permanent record only) and other Student Records (SRO) services are listed below. Fees apply each time transcripts are ordered. Additional service charges may apply when ordering documents online.

Other Documents Service Fees

Unofficial copies of your transcripts are available for pick up only and can be ready within forty-eight hours at SRO for the following fees (that are applicable each time transcripts are ordered):

For further information, call the Office of the Registrar, 530-898-5142.

Parking Fees

Parking on campus is by permit only. Parking permits are purchased on a semester basis, and are valid only for that specific semester. Permits are only sold on-line through our on-line parking permit e-market site.

For more information regarding fees, refunds, and method of purchase, please refer to the Student Financial Services website's Parking Decal and Permit Sales page.

Please note: On-campus parking at Chico State is limited. Parking permits are expensive, hard to obtain, and once you have one there is still no guarantee you will be able to find an available space in the lot of your preference. We strongly encourage you to leave your automobile at home and consider using a bicycle or bus to travel back and forth to class. It is more economical, conserves energy resources, and saves you the frustration of trying to find a parking space.

Financial Credit Policy for Fees and Tuition

Regulations governing the refund of mandatory fees, including nonresident tuition, for students enrolling at the California State University are included in Section 41802 of Title 5, California Code of Regulations. For purposes of the refund policy, mandatory fees are defined as those systemwide and campus fees that are required to be paid in order to enroll in state-supported academic programs at the California State University. Refunds of fees and tuition charges for self-support, special session, and extended education programs or courses at the California State University are governed by a separate policy established by the University, see below.

In order to receive a full refund of mandatory fees, less an administrative charge established by the campus, including nonresident tuition, a student must cancel registration or drop all courses prior to the first day of instruction for the term. The amount of financial credit received (if any) is dependent upon the date all classes are dropped or withdrawal is processed. Students who remain enrolled in classes for the semester may add and drop classes during the Add/Drop Period without financial penalty and are liable for classes in which they are enrolled as of the 2nd Friday of classes plus any classes in which they may subsequently enroll. No financial credit will be received for any classes dropped after the 2nd Friday of classes unless the student drops ALL classes and/or withdraws from the University for the semester and may be eligible for a partial financial credit depending upon the drop or withdrawal date.

Students will also receive a refund of mandatory fees, including nonresident tuition, under the following circumstances:

• The fees were assessed or collected in error;
• The course for which the fees were assessed or collected was cancelled by the university;
• The university makes a delayed decision that the student was not eligible to enroll in the term for which mandatory fees were assessed and collected and the delayed decision was not due to incomplete or inaccurate information provided by the student; or
• The student was activated for compulsory military service.

Students who are not entitled to a refund as described above may petition the university for a refund demonstrating exceptional circumstances and the chief financial officer of the university or designee may authorize a refund if he or she determines that the fees and tuition were not earned by the university.

Information concerning any aspect of the refund of fees may be obtained from Student Financial Services

How to calculate pro-rated refund:

1. Count the number of calendar days from first day of classes to actual withdrawal date.
2. Divide the number of days by 108 (number of days in the semester) and multiply it by registration fees and tuition charged to get your pro-rated fee.
3. Subtract pro-rated fees from fees paid. This will be your refund, less a $5 administrative charge. If you have not paid your fees because of a financial aid deferral or payment plan, it is possible that you will still be financially responsible for an unpaid portion of your fees.

Example:

Refund of Fees—Financial Credit Refund Policy:

The Financial Credit Refund policy complies with the requirements listed in Title V, Section 41802 of the California Code of Regulations.

Once a refund of registration fees or other fees is credited to the student’s account, it is treated in the following manner:

1. The credit shall be first applied toward any required return of student financial aid funds that have been received by the student or on his/her behalf from federal, state, institutional, or external sources that were conditioned on the student’s enrollment.
2. Any remaining credit available after item (1) above will be applied to other charges owed to the University.
3. The University will periodically review account credits, and if it deems appropriate will automatically refund credits directly to the student via refund check, electronic deposit (if the student is enrolled), or credit card (if original payment method, and within 6 months of payment).
4. The student concurs that the balance of any credit after the application of (1) and (2) above shall remain as a credit on the student’s account at the discretion of the University. The student may request a refund of the credit, after application of (1) and (2), by contacting the Student Financial Services Office, SSC 230. A processing fee of $5.00 will be deducted from the refund amount.
5. Credits involving Federal Aid funds will be handled in a manner consistent with the regulations provided by the Federal Student Aid Handbook.

Debts and Fees Owed to the University

Should a student or former student fail to pay a fee or a debt owed to the institution, the institution may "withhold permission to register, to use facilities for which a fee is authorized to be charged, to receive services, materials, food or merchandise or any combination of the above from any person owing a debt" until the debt is paid (see Title 5, California Code of Regulations, Sections 42380 and 42381).

Prospective students who register for courses offered by the university are obligated for the payment of fees associated with registration for those courses. Failure to cancel registration in any course for an academic term prior to the first day of the academic term gives rise to an obligation to pay student fees including any tuition for the reservation of space in the course.

The institution may withhold permission to register or to receive official transcripts of grades or other services offered by the institution from anyone owing fees or another debt to the institution. The institution may also report the debt to a credit bureau, offset the amount due against any future state tax refunds due the student, refer the debt to an outside collection agency and/or charge the student actual and reasonable collection costs, including reasonable attorney fees if litigation is necessary, in collecting any amount not paid when due.

If a person believes he or she does not owe all or part of an asserted unpaid obligation, that person may contact the Student Financial Services. The Student Financial Services Office, Student Services Center (SSC) Room 230, 530-898-5936, will review all pertinent information provided by the person and available to the campus and will advise the person of its conclusions.

Registration Holds

A registration hold will prevent you from requesting or adding classes through the Chico State Portal. The Portal will inform you if you have a registration hold. Placement of holds may be done at any time a University debt or other serious violation occurs. Take care of all registration holds as soon as possible. For a balance due hold the University will remove the hold within two working days of payment of all outstanding fees. The Portal will direct you to appropriate offices to clear other holds.

Nonresidency for Tuition Purposes

The Office of Admissions determines the residence status of all new undergraduate students for non-resident tuition purposes. The Graduate School determines the residence status for graduates. Responses to certain items on the Application for Admission and, if necessary, answers to the Residency Questionnaire, are used in making this determination. A student who fails to submit adequate information to establish a right to classification as a California resident will be classified as a non-resident. Please see Determination of Residency for Tuition Purposes.

Fee Waivers and Exemptions

The California Education Code for the waiver of mandatory systemwide tuition fees as follows:

Section 66025.3 – Qualifying children, spouses/registered domestic partners, or unmarried surviving spouses/registered domestic partners of a war period veteran of the U.S. military who is totally service-connected disabled or who died as a result of service-related causes; children of any veteran of the U.S. military who has a service-connected disability, was killed in action, or died of a service-connected disability and meets specified income provisions; any dependents or surviving spouse/registered domestic partner who has not remarried of a member of the California National Guard who in the line of duty and in active service of the state was killed or became permanently disabled or died of a disability as a result of an event while in active service of the state; and undergraduate students who are the recipient of or the child of a recipient of a Congressional Medal of Honor and meet certain age and income restrictions;

Section 68120 – Qualifying children and surviving spouses/registered domestic partners of deceased public law enforcement or fire suppression employees who were California residents and who were killed in the course of active law enforcement or fire suppression duties (referred to as Alan Pattee Scholarships); and

Section 68121 – Qualifying students enrolled in an undergraduate program who are the surviving dependent of any individual killed in the September 11, 2001 terrorist attacks on the World Trade Center in New York City, the Pentagon building in Washington, D.C., or the crash of United Airlines Flight 93 in southwestern Pennsylvania, if the student meets the financial need requirements set forth in Section 69432.7 for the Cal Grant A Program and either the surviving dependent or the individual killed in the attacks was a resident of California on September 11, 2001. Students who may qualify for these benefits should contact the Admissions/Registrar’s Office for further information and/or an eligibility determination.

The California Education Code provides for the following nonresident tuition exemptions:

Section 68122 – Students who are victims of trafficking, domestic violence, and other serious crimes who have been granted T or U visa status are exempt from paying nonresident tuition if they (1) attended high school in California for three or more years; (2) graduated from a California high school or attained the equivalent; and (3) registered as an entering student or are currently enrolled at a CSU campus.

Section 68130.5 – Students who are not residents of California are exempt from paying nonresident tuition if they (1) attended high school in California for three or more years; (2) graduated from a California high school or attained the equivalent; and (3) registered as an entering student or are currently enrolled at a CSU campus. In addition, students without lawful immigration status will be required to file an affidavit stating that they have filed an application to legalize their immigration status, or will file an application as soon as they are eligible to do so. This exemption from paying nonresident tuition does not apply to students who are nonimmigrant aliens within the meaning of 8 U.S.C. 1101(a)(15), except as provided by Section 68122 above.

Fee Waiver For Students Sixty Years of Age or Older

Program currently suspended.
You may obtain further information from the Office of Admissions, 530-898-6321.

Procedure for the Establishment or Abolishment of Campus-Based Mandatory Fees

The law governing the California State University provides that specific campus fees defined as mandatory, such as a student body association fee and a student body center fee, may be established. A student body association fee must be established upon a favorable vote of two-thirds of the students voting in an election held for this purpose (Education Code, Section 89300). The campus President may adjust the student body association fee only after the fee adjustment has been approved by a majority of students voting in a referendum established for that purpose. The required fee shall be subject to referendum at any time upon the presentation of a petition to the campus President containing the signatures of 10 percent of the regularly enrolled students at the University. Student body association fees support a variety of cultural and recreational programs, childcare centers, and special student support programs. A student body center fee may be established only after a fee referendum is held which approves by a two-thirds favorable vote the establishment of the fee (Education Code, Section 89304). Once bonds are issued, authority to set and adjust student body center fees is governed by provisions of the State University Revenue Bond Act of 1947, including, but not limited to, Education Code sections 90012, 90027, and 90068.

The process to establish and adjust other campus-based mandatory fees requires consideration by the campus fee advisory committee and a student referendum as established by , Section III. The campus President may use alternate consultation mechanisms if he/she determines that a referendum is not the best mechanism to achieve appropriate and meaningful consultation. Results of the referendum and the fee committee review are advisory to the campus President. The President may adjust campus-based mandatory fees but must request the Chancellor to establish a new mandatory fee. The President shall provide to the fee advisory committee a report of all campus-based mandatory fees. The campus shall report annually to the Chancellor a complete inventory of all campus-based mandatory fees.

For more information or questions, please contact the Budget Office in the CSU Chancellor’s Office at (562) 951-4560.